Introduction

Before you compose your press release, here are some suggestions:

• To make it easier to read, capitalize the first letter of all words in the headline (except for "a", "an", "the", and prepositions).
• Learn exactly who you should address the email to -- and spell the names correctly.
• Write it in third person.
• Include the most relevant information at the beginning followed by the supporting details. Use the five W's (who, what, when, where, why) in the first paragraph -- it will grab the readers attention.
• Give us a little background at the end by including a brief description of your group.

 

Input Form

Headline
Capitalize the first letter of all words in the headline (except for "a," "an," and "the.")


City
Example: SAN ANTONIO


State
Example: TX
AL AK AZ AR CA CO CT DE FL GA HI ID IL IN IA KS KY LA ME MD MA MI MN MS MO MT NE NV NH NJ NM NY NC ND OH OK OR PS RI SC SD TN TX UT VT VA WA WV WI WY

Date
Please enter the date of the press release in one of the common date formats such as MM/DD/YY or MM/DD/YYYY.


Text of PR
Remember the "Five W's": who, what, where, when and why.


About the Organization
Include a short paragraph of back ground information about the organization.


Contact - person
This is the person who is providing the release or can be contacted by a reporter or editor with questions about the event; can be multiple people.


Contact - title


Contact - organization


Contact - phone number
ext.

Contact - fax number


Contact - email address


Web Site URL



 

 

Further modification might be necessary:

If the press release is only a single page you should include "###", "-30-", or "END" in the horrizontal center of the page at the end of the release but if the press release continues to another page you should put "- more -" on the bottom center of the first page and start the next page with a shortened version of the headline.

If you are sending this as an email, no further modification is necessary but if you are mailing or faxing it, cut and paste the text into a word processor and then reformat it for a more professional look.

• Use 8 ¼ x 11 paper.
• Print single sided.
• Use one-inch margins at least on both sides of the page.
• Use a Bold typeface for the headlines.
• Don't carry over paragraphs. Complete them on one page.

Good luck. I hope this helps.